Running meetings, managing finances, strategic planning, volunteers, grants, and everything else a committee handles. Sourced from ClubIQ (Sport and Recreation QLD) and the Oxford Croquet library.
Secretary — Legal duties
What must a club secretary do by law? The answer is more precise than most people think.
→ Secretary Legal Duties — The Bare Minimum the Law Requires
Six topic pages covering eligibility, records and meetings, annual compliance, officer duties, protections, and other legislation. Every requirement cites the specific section of law.
For the practical handbook (onboarding, templates, step-by-step guides), see The Secretary's Handbook.
Treasurer — Financial duties
What must a club treasurer do by law? The financial obligations are more specific than most people realise — and the penalties for getting them wrong apply to every committee member.
→ Treasurer Legal Duties — The Bare Minimum the Law Requires
Five topic pages covering eligibility, financial records, verification and audit tiers, annual compliance, and officer duties. Every requirement cites the specific section of law.
President — Legal duties
What must a club president do by law? Most of the president's obligations come from the Model Rules, not the Act itself — chairing meetings, casting the deciding vote, and signing confirmed minutes.
→ President Legal Duties — The Bare Minimum the Law Requires
Five topic pages covering eligibility, chairing and meetings, financial obligations, and officer duties. Includes the Model Rules rule numbers for every procedural obligation.
How the committee works
The Act, the Model Rules, and your constitution form a three-layer framework. Understanding how they fit together — and what the committee is collectively responsible for vs what each named officer does — makes everything else clearer.
→ How the Committee Works — System Design
→ Delegation & Task Sharing — Who Does What
→ Committee — Shared Legal Duties (applies to every committee member)
Committee Member — Legal duties
Anyone elected to the management committee who does not hold a named office (president, secretary, or treasurer) — including the vice president — has the same legal obligations: the four officer duties, conflict of interest rules, and eligibility requirements. No unique statutory duties.
→ Committee Member Legal Duties — What the Law Requires
Vice President — Legal duties
The VP is not a position required by law. The Act and the Model Rules do not mention vice president at all. If your club has a VP, the role is defined entirely by your own constitution.
→ Vice President Legal Duties — What Applies When the Law Is Silent
One page covering what the Act and Model Rules say (nothing), what obligations apply to the VP as a committee officer, and why there is no automatic right to chair meetings under the Model Rules.
Legislation & constitution
The law behind every obligation on this page.
→ The Associations Incorporation Act 1981 (Qld) — what the Act is, what it requires, key sections at a glance
→ The Model Rules — Reference — full rule index, what each section covers
→ Civil Liability Act 2003 — Volunteer Protection — how s.39 protects committee members personally
Why adopt the Model Rules?
These position guides are built on the assumption that your club uses the QLD Model Rules. Clubs with custom constitutions may have different procedures. Understanding why the Model Rules are worth adopting — and what you risk by departing from them — matters for every committee.
→ Why Clubs Should Adopt the Model Rules
ClubIQ guides
Sport and Recreation QLD's comprehensive club management resource. Ten guides covering every governance area:
| Guide | What it covers |
|---|---|
| Governance | Committee structure, constitutions, decision-making |
| Meetings | Running effective meetings, minutes, AGMs |
| Financial Management | Budgeting, financial basics, reporting |
| Grants & Revenue | Finding and applying for grants, alternative revenue |
| Facilities & Grounds | Managing club facilities and grounds |
| Event Management | Planning and running club events |
| Volunteers & Helpers | Recruiting, retaining, and managing volunteers |
| Safety & Risk | Risk assessment, safety management |
| Member Growth & Marketing | Growing membership, marketing the club |
| Planning for the Future | Strategic planning, succession, long-term thinking |
Australian governance resources
Two free Australian resources that go deeper than ClubIQ on specific governance topics:
Not-for-Profit Law — Justice Connect (nfplaw.org.au) Free legal fact sheets and guides specifically for Australian incorporated associations. Covers constitutions, volunteer agreements, disputes, contracts, and directors' duties — with QLD-specific guidance. Useful when the legal question is more complex than what OFT covers.
ICDA — Institute of Community Directors Australia (communitydirectors.com.au) Free governance resources for community organisations, including a dedicated Good Governance for Community Sports guide, editable policy templates, and help sheets on committee roles, conflicts, and AGMs. Free membership gives full access.
QLD Government resources
Sport and Recreation QLD also publishes web resources on governance, financial management, strategic planning, and volunteer management. These are archived in resources/clubiq/ (the www_qld_gov_au_*.txt files).
Related
- ← Club Support
- Legal & Risk — volunteer protection and insurance